1. General Provisions
This Personal Data Processing Policy has been formulated in compliance with the requirements of the Federal Law No. 152-FZ of July 27, 2006, “On Personal Data” (hereinafter, the “Personal Data Law”) and establishes the procedure for processing personal data as well as the security measures implemented by the Federal State Budgetary Educational Institution of Higher Education “National Research Mordovian State University named after N.P. Ogarev” (68/1 Bolshevistskaya St., Saransk, 430005, Republic of Mordovia, Russian Federation; TIN 1326043499) (hereinafter, the “Operator”).
1.1. The Operator’s paramount goal and a fundamental condition for its operations is to uphold the rights and freedoms of individuals during the processing of their personal data, including the protection of their right to privacy, and personal and family confidentiality.
1.2. This Operator’s policy regarding the processing of personal data (hereinafter, the “Policy”) applies to all information that the Operator may obtain about visitors to the website https://journals.rcsi.science/2076-2577.
2. Key Terms Used in This Policy
2.1. Automated processing of personal data – processing of personal data by means of computer technology.
2.2. Blocking of personal data – the temporary suspension of personal data processing (except for cases where processing is necessary to clarify the data).
2.3. Website – an aggregate of graphic and informational materials, as well as computer programs and databases that make them available on the Internet at the network address https://journals.rcsi.science/2076-2577.
2.4. Personal data information system – an aggregate of personal data contained in databases, along with the information technologies and technical means that enable their processing.
2.5. Anonymization of personal data – actions that make it impossible, without the use of additional information, to determine the affiliation of personal data to a specific User or other subject of personal data.
2.6. Processing of personal data – any action (operation) or set of actions (operations) performed with personal data, with or without the use of automation tools, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction.
2.7. Operator – a state body, municipal body, legal entity, or individual that, independently or jointly with others, organizes and/or carries out the processing of personal data, and also determines the purposes of processing, the composition of personal data to be processed, and the actions (operations) performed with them.
2.8. Personal data – any information relating directly or indirectly to an identified or identifiable User of the website https://journals.rcsi.science/2076-2577.
2.9. Personal data permitted for dissemination by the data subject – personal data to which access by an unlimited number of persons has been granted by the data subject by providing consent to the processing of personal data permitted for dissemination in the manner prescribed by the Personal Data Law (hereinafter, “personal data permitted for dissemination”).
2.10. User – any visitor to the website https://journals.rcsi.science/2076-2577.
2.11. Provision of personal data – actions aimed at disclosing personal data to a specific person or a specific group of persons.
2.12. Dissemination of personal data – any actions aimed at disclosing personal data to an indefinite circle of persons (transfer of personal data) or at making personal data available to an unlimited audience, including publishing personal data in mass media, posting it on information and telecommunication networks, or providing access to personal data in any other way.
2.13. Cross-border transfer of personal data – the transfer of personal data to the territory of a foreign state, to a foreign state authority, a foreign individual, or a foreign legal entity.
2.14. Destruction of personal data – any actions resulting in the irreversible destruction of personal data, making it impossible to subsequently restore the content of the personal data in the personal data information system, and/or the destruction of the tangible media on which the personal data are stored.
3. Main Rights and Obligations of the Operator
3.1. The Operator has the right to:
– Receive reliable information and/or documents containing personal data from the personal data subject;
– If the personal data subject revokes their consent to the processing of their personal data, the Operator has the right to continue processing the personal data without the consent of the personal data subject, provided there are grounds specified in the Personal Data Law;
– Independently determine the composition and list of measures necessary and sufficient to ensure the fulfillment of obligations stipulated by the Personal Data Law and regulatory legal acts adopted in accordance with it, unless otherwise provided by the Personal Data Law or other federal laws.
3.2. The Operator is obliged to:
– Provide the personal data subject, upon request, with information regarding the processing of their personal data;
– Organize the processing of personal data in accordance with the procedure established by the current legislation of the Russian Federation;
– Respond to inquiries and requests from personal data subjects and their legal representatives in accordance with the requirements of the Personal Data Law;
– Notify the authorized body for the protection of the rights of personal data subjects, upon request of such body, of the necessary information within 30 days from the date of receipt of such request;
– Publish or otherwise ensure unrestricted access to this Policy regarding the processing of personal data;
– Take legal, organizational, and technical measures to protect personal data from unauthorized or accidental access, destruction, modification, blocking, copying, provision, distribution, and other illegal actions in relation to personal data;
– Cease the transfer (distribution, provision, access) of personal data, cease processing, and destroy personal data in the manner and cases stipulated by the Personal Data Law;
– Fulfill other obligations stipulated by the Personal Data Law.
4. Basic Rights and Obligations of Personal Data Subjects
4.1. Personal data subjects have the right to:
– Receive information regarding the processing of their personal data, except in cases stipulated by federal laws. Information is provided to the personal data subject by the Operator in an accessible form and must not contain personal data related to other personal data subjects, except in cases where there are legal grounds for disclosing such personal data. The list of information and the procedure for obtaining it are established by the Law on Personal Data;
– Request that the Operator clarify their personal data, block it, or destroy it if the personal data is incomplete, outdated, inaccurate, illegally obtained, or is not necessary for the stated purpose of processing, and also take measures stipulated by law to protect their rights;
– Require prior consent when processing personal data for the purpose of promoting goods, works, and services;
– Revoke consent to the processing of personal data;
– Appeal to the authorized body for the protection of the rights of personal data subjects or in court against the illegal actions or inaction of the Operator when processing their personal data;
– Exercise other rights provided for by Russian legislation.
4.2. Personal data subjects are obligated to:
– Provide the Operator with accurate information about themselves;
– Notify the Operator of any clarifications (updates, changes) to their personal data.
4.3. Persons who provide the Operator with inaccurate information about themselves, or information about another personal data subject, without the latter’s consent shall be liable in accordance with Russian legislation.
5. The Operator May Process the Following Personal Data of the User:
5.1. Last name, first name, patronymic;
5.2. Telephone number;
5.3. Gender;
5.4. Country of residence;
5.5. Email address;
5.6. The website also collects and processes anonymized data about visitors (including cookies) via internet statistics services (such as Yandex Metrica, Google Analytics, and others).
5.7. The data listed above are collectively referred to as “Personal Data” throughout this Policy.
5.8. The Operator does not process special categories of personal data relating to race, ethnicity, political opinions, religious or philosophical beliefs, or intimate life.
5.9. Processing of personal data falling under special categories (as defined in Part 1 of Article 10 of the Personal Data Law) which are permitted for dissemination is allowed only if all prohibitions and conditions stipulated in Article 10.1 of the Personal Data Law are met.
5.10. The User’s consent to the processing of personal data permitted for dissemination must be obtained separately from any other consents for processing their personal data. This separate consent must comply with the conditions set forth in Article 10.1 of the Personal Data Law. Requirements for the content of such consent are defined by the authorized body for the protection of personal data subjects’ rights.
5.10.1. The User provides consent for the processing of personal data permitted for dissemination directly to the Operator.
5.10.2. The Operator is obliged to publish, no later than three business days after receiving the said User consent, information detailing the processing conditions, including any prohibitions and requirements for the processing of such disseminable personal data by an unlimited number of persons.
5.10.3. The transfer (distribution, provision, access) of personal data that the subject has permitted for dissemination must be terminated at any time upon the subject’s request. This request must include the subject’s last name, first name, patronymic (if applicable), contact information (phone number, email, or postal address), and a list of the personal data whose processing is to be stopped. The personal data specified in such a request may be processed only by the Operator to whom it is addressed.
5.10.4. Consent for the processing of personal data permitted for dissemination is terminated from the moment the Operator receives the request specified in clause 5.10.3 of this Policy.
6. Principles of Personal Data Processing
6.1. Personal data shall be processed lawfully and fairly.
6.2. Processing is limited to achieving specific, predetermined, and legitimate purposes. Processing of personal data incompatible with the original collection purposes is prohibited.
6.3. The merging of databases containing personal data processed for incompatible purposes is prohibited.
6.4. Only personal data that is relevant to the stated processing purposes shall be processed.
6.5. The content and scope of the processed personal data must correspond to the stated purposes. Redundancy in relation to these purposes is not permitted.
6.6. The Operator shall ensure the accuracy, sufficiency, and, where necessary, the relevance of the personal data in relation to the processing purposes. The Operator shall take necessary measures to delete or correct incomplete or inaccurate data.
6.7. Personal data shall be stored in a form that allows identification of the data subject for no longer than required by the processing purposes, unless a storage period is established by federal law or a relevant contract. Processed personal data shall be destroyed or anonymized once the processing purposes have been achieved or are no longer relevant, unless otherwise stipulated by federal law.
7. Purposes of Processing Personal Data
7.1. The purposes of processing the User’s personal data are:
– To enable the User to create a personal account on the website;
– To inform the User via email;
– To provide User support and feedback;
– To conclude, execute, and terminate civil contracts;
– To provide the User with access to services, information, and/or materials on the website https://journals.rcsi.science/2076-2577;
– To enable the User to publish works (articles, materials, and other content);
– To establish authorship of scholarly work;
– To facilitate peer review of articles (with anonymization of the manuscript);
– To perform pre-press preparation of articles;
– To publish articles and distribute journal materials on the journal’s website, in archives, and in scientometric databases with which the editorial board has agreements;
– To publicly present members of the editorial board, editorial council, editors, and technical staff on the journal’s website and for the journal’s representation in scientometric databases and scholarly communities.
7.2. The Operator also reserves the right to send the User notifications about new products, services, special offers, and events. The User may opt out of such communications at any time by emailing the Operator at finno-ugric.world@mail.ru with the subject line “Unsubscribe from notifications about new issues, services, and special offers”.
7.3. Anonymized User data collected through internet statistics services is used to analyze User actions on the site and to improve the site’s quality and content.
7.4. To fulfill the purposes outlined in this Policy, the Operator has entered into Agreement No. 024-06/24 for the provision of hosting services on the “National Platform of Periodical Scientific Publications” website with the Federal State Budgetary Institution “Russian Center for Scientific Information” (RCSI). According to this agreement, the RCSI collects and processes the Personal Data listed in Section 5, in accordance with the RCSI Privacy Policy.
8. Legal Grounds for Processing Personal Data
8.1. The legal grounds for the processing of personal data by the Operator are:
The Constitution of the Russian Federation;
The Civil Code of the Russian Federation;
Law No. 2300-1 of 07 February 1992 “On Protection of Consumer Rights”;
Federal Law No. 149-FZ of 27 July 2006 “On Information, Information Technologies and Information Protection”;
Federal Law No. 63-FZ of 06 April 2011 “On Electronic Signatures”;
Federal Law No. 152-FZ of 27 July 2006 “On Personal Data”;
Resolution of the Government of the Russian Federation No. 1119 of 01 November 2012 “On the Approval of Requirements for the Protection of Personal Data during Their Processing in Personal Data Information Systems”;
Resolution of the Government of the Russian Federation No. 687 of 15 September 2008 “On the Approval of the Regulation on the Specifics of Personal Data Processing Performed Without the Use of Automation Means”;
Agreements concluded between the Operator and third parties for the purposes specified in Section 3;
Internal policies and local documents of the Operator;
Consent to the processing of Personal Data (in cases not expressly provided for by the legislation of the Russian Federation but falling within the Operator’s authority), and consent to the Dissemination of Personal Data.
8.2. The Operator processes the User’s personal data only if the User enters and/or submits such data independently via special forms on the website https://journals.rcsi.science/2076-2577 or sends them to the Operator by email. By completing the relevant forms and/or submitting personal data to the Operator, the User expresses consent to this Policy.
8.3. The Operator processes anonymised data about the User if permitted by the User’s browser settings (i.e., when the storage of cookies and the use of JavaScript technology are enabled).
8.4. The data subject independently decides to provide their personal data and gives consent freely, voluntarily, and in their own interest.
9. Conditions for the Processing of Personal Data
9.1. Personal data are processed with the consent of the data subject to the processing of their personal data.
9.2. Processing is necessary to achieve the objectives stipulated by an international treaty of the Russian Federation or by law, or to perform the functions, powers, and duties vested in the Operator by the legislation of the Russian Federation.
9.3. Processing is necessary for the administration of justice, the execution of a judicial act, or an act of another body or official subject to enforcement under the legislation of the Russian Federation on enforcement proceedings.
9.4. Processing is necessary for the performance of a contract to which the data subject is a party, beneficiary, or guarantor, or for the conclusion of a contract initiated by the data subject, or a contract under which the data subject will be a beneficiary or guarantor.
9.5. Processing is necessary for the exercise of the rights and legitimate interests of the Operator or third parties, or for the achievement of socially significant objectives, provided that the rights and freedoms of the data subject are not violated.
9.6. The Operator processes personal data to which access has been provided by the data subject, or at their request, to an unlimited number of persons (hereinafter, “publicly available personal data”).
9.7. The Operator processes personal data that are subject to publication or mandatory disclosure in accordance with federal law.
10. Procedure for the Collection, Storage, Transfer, and Other Types of Processing of Personal Data
The security of personal data processed by the Operator is ensured through the implementation of legal, organisational, and technical measures necessary to fully comply with the requirements of current legislation in the field of personal data protection.
10.1. The Operator ensures the security of personal data and takes all reasonable measures to prevent access to personal data by unauthorised persons.
10.2. The User’s personal data will not, under any circumstances, be transferred to third parties, except where required for compliance with applicable law, or where the data subject has consented to the transfer of data to a third party for the fulfilment of obligations under a civil law contract.
10.3. If inaccuracies in personal data are identified, the User may update them independently by sending a notification to the Operator’s email address finno-ugric.world@mail.ru with the subject line “Update of Personal Data”.
10.4. The period for processing personal data is determined by the achievement of the purposes for which the data were collected, unless another period is stipulated by contract or applicable law.
The User may withdraw their consent to the processing of personal data at any time by sending a notification to the Operator via email at finno-ugric.world@mail.ru with the subject line “Withdrawal of Consent to the Processing of Personal Data”.
10.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these parties (Operators) in accordance with their User Agreements and Privacy Policies. The data subject and/or the User is obliged to familiarise themselves with these documents in a timely manner. The Operator is not liable for the actions of third parties, including the service providers mentioned in this clause.
10.6. Any prohibitions established by the data subject on the transfer (except for granting access) or on the processing or conditions of processing (except for obtaining access) of personal data permitted for dissemination shall not apply in cases where personal data are processed in the state, public, or other public interests as defined by the legislation of the Russian Federation.
10.7. The Operator ensures the confidentiality of personal data during their processing.
10.8. The Operator stores personal data in a form that permits identification of the data subject for no longer than is required for the purposes of processing, unless the storage period is established by federal law, or by a contract to which the data subject is a party, beneficiary, or guarantor.
10.9. The processing of personal data may be terminated upon the achievement of the processing purposes, the expiration of the data subject’s consent, the withdrawal of consent by the data subject, or the detection of unlawful processing of personal data.
11. Scope of Processing
11.1. The Operator (data controller) processes personal data, which includes the following actions: collection, recording, systematization, and storage; updating and correction; use, transfer (including distribution, provision, and granting of access), and retrieval; and anonymization, blocking, deletion, or destruction.
11.2. The Operator carries out automated processing of personal data, with or without the subsequent receipt or transmission of this information via information and telecommunications networks.
12. Cross-Border Transfer of Personal Data
12.1. Before initiating any cross-border transfer of personal data, the Operator must verify that the destination country provides adequate protection for the rights of data subjects.
12.2. Transfer of personal data to a country that does not provide such adequate protection is permitted only if:
- a) the data subject has provided written consent to the transfer, or
- b) the transfer is necessary for the performance of a contract to which the data subject is a party.
13. Confidentiality
The Operator and any other persons granted access to personal data must keep it confidential. They must not disclose it to third parties or disseminate it without the consent of the data subject, unless otherwise required by federal law.
14. Final Provisions
14.1. Users may contact the Operator at finno-ugric.world@mail.ru for any questions or clarifications regarding the processing of their personal data.
14.2. This Policy is valid indefinitely. The Operator will publish any updates to this Policy within this document.
14.3. The current version of this Policy is publicly available online at: https://journals.rcsi.science/2076-2577/about/editorialPolicies#custom-15.
